Workshops, Masterclasses, and Panels

For inquiries, please contact the Workshops, Masterclasses, and Panels Chairs.

Important Dates

Midnight Anywhere on Earth – AoE

Submission Deadline: 9th May 2025 @ 23:59 GMT.
Notification: 16th May 2025.
Call for Participation released by workshop organisers and website up and running: June 6th, 2025.
Participant submissions due (on or before): July 4th, 2025.
Participants notified of acceptance (on or before): August 8th, 2025.
Workshops and Masterclasses: November 8th and 9th, 2025.
Panels: November 10th and 11th 2025

We invite members of the HCI community to host workshops, masterclasses, or panels (WorkMaP) at BCS HCI 2025. These sessions will provide opportunities for discussion and advancement on both established and emerging topics in the field. See list of suggested topics below.

What are WorkMaP Sessions?

  • Workshops are a space for debate and co-development of ideas and approaches related to the advancement of HCI research and practice. A workshop seeks to gather people with the expertise and the interest in a specific topic with the purpose of exploring contributions to new knowledge, challenges, opportunities, and new perspectives. Workshops can be either half-day or full-day sessions
  • Masterclasses are lab-based tutorials where community members demonstrate state-of-the-art methodologies, analysis, and/or dissemination of scientific research that may benefit conference attendees. Like workshops, panels can be either half-day or full-day sessions
  • Panels are topic-centred Q&A sessions structured by a host who introduces panel members (a maximum of four), invites them to speak for 5 minutes on the chosen topic, before facilitating questions from the audience. Panels are limited to a maximum duration of one hour

Topics

We invite to submit in a range of topics, and particularly welcome those aligned with the role of technology and UN Sustainable Development Goals (SDGs). Examples include:

  • Emerging HCI Technologies for Humanitarian Challenges
  • Sustainable Digital Design and Design for Sustainable Futures
  • AI Ethics and Governance
  • Emerging Technologies and the Future of Work
  • Digital Health
  • HCI for Climate Action
  • Educational Technology for Inclusive Learning
  • Human-Centred Urban Computing
  • Well-being and Mental Health

Submission Guidelines

Submissions to WorkMaP must adhere to the following:

  • Paper length: up to 4 pages (excluding references)
  • All submissions should be in PDF format and adhere to the Electronic Workshops in Computing paper format
  • Proposals should clearly specify which subtrack (Workshop, Masterclass, or Panel) the proposal is targeting
  • Submissions should include all author names, affiliations, and contact information (they are not anonymous)

All proposals should include:

  • Title of the proposed session
  • Names and affiliations of the organisers
  • Aim(s), objectives, motivation, benefits, and significance of the proposed session
  • A scheduled overview of planned activities
  • Activities description
  • Accessibility considerations
  • Asynchronous engagement plans (if any)
  • Organiser(s) background in a short bio
  • References

Additional Requirements by Session Type:

For Workshops:

  • Duration (half day or full day)
  • Audience size: What is the preferred audience size? The minimum number of attendees is 8 (organisers not included)
  • Workshop history: If the proposed Workshop has been organised previously, describe where it was given, the feedback it received from attendees, and how it will be evolved for this iteration
  • Audio/visual needs: Rooms generally include a projector, screen, and computer audio; please state
  • Promotional strategy: A description of your advertising/promotional strategy for attracting attendees
  • Post-workshop plans: How you plan to disseminate the results

Workshops must also provide a 250-word Call for Participation that will be posted on the conference site to recruit participants. This should appear at the end of your workshop proposal and include:

  • The format (including adequacy to in-person or hybrid format) and goals of the workshop
  • The participant selection criteria
  • Requirements for participants’ submissions (e.g., topics to address, page length, format)
  • Where submissions should be submitted
  • How accepted workshop papers will be published
  • The requirement that at least one author of each accepted submission must attend the workshop and that all participants must register for the workshop
  • A link to the workshop website

For Masterclasses:

  • Duration (half day or full day)
  • Required equipment or software that participants should bring/install
  • Prerequisites for attendees (if any)
  • Maximum number of participants (minimum is 8)
  • Learning objectives and expected outcomes

For Panels:

  • The specific topic of the panel discussion
  • Names of all individuals on the panel, including biography and a link to online presence
  • Name and biography of the panel moderator/umpire
  • Structure and format of the panel session

Authors are encouraged to diversify their panel membership, ideally cross-sector (i.e., industry, wider public sector, and education), ideally including concrete examples and case studies in the chosen topic.

Review Process:

All submissions will follow a juried-by-committee process.

Submission Process

Submissions are via EasyChair: https://easychair.org/conferences/?conf=bcshci2025

Selection Process

Proposals will be curated by an expert panel including the chairs. Evaluation will be based on the following criteria:

  • The potential for the session’s topic to generate engaging discussions and valuable outcomes
  • A well-structured plan and the organisers’ ability to facilitate the session’s objectives
  • Scientific soundness and quality of the submission
  • A diverse range of topics within the WorkMaP track and the conference main themes
  • In cases of overlapping submissions, organisers may be advised to merge or distinguish them

As WorkMaP Chairs, we will create a carefully curated list of sessions that reflects the needs and desires of the community. Please note that we might propose modifications, such as suggesting that workshops be combined where appropriate. Workshop proposals must refrain from including sensitive, private, or proprietary information not suitable for publication.

Presentation

At least one author named on a submission are expected to register and attend the conference.

Publication

Accepted works will be available online, accessible via ScienceOpen.

We look forward to your contributions and to welcoming you to BCS HCI 2025!